Privacy Statement

At Innanis B.V. (hereinafter: Innanis), we consider the careful and secure handling of privacy-sensitive information from our website visitors, clients, suppliers, and business partners of great importance. Therefore, we have prepared this privacy statement. We handle all entrusted personal data with the highest level of care and security. This privacy statement provides insight into how we handle your personal data in accordance with the General Data Protection Regulation (GDPR).

Innanis B.V. is established in The Netherlands and registered with the Chamber of Commerce under number [KvK number – 97238244]. Innanis is responsible for the processing of personal data as described in this privacy statement and determines the purpose and means of data processing. Innanis may process personal data as part of performing services for its clients. In some cases, we may engage third parties to perform certain services on our behalf. In such situations, Innanis remains responsible for the protection of your personal data.

When you visit our website, certain technical information is automatically collected to help us improve the performance and functionality of our website and services. This includes details such as the type of device you are using, your IP address and internet provider, operating system, date and time of your visit, the website you came from, pages you view and interact with during your visit, your approximate geographical location, and any files you may download or upload while using our site.

Innanis also uses cookies to optimize your user experience. Cookies help us analyze visitor behavior and continuously improve the usability of our website. A cookie is a small text file stored on your device during a website visit. For more information, please refer to our Cookie Statement.

We collect personal data whenever you engage with us directly, such as when you contact us via email, fill out a contact form, or call us by phone. We also collect personal data when you use any of our services, including IT consulting, AI solutions, Microsoft 365 services, and related offerings. In addition, personal data may be collected when you subscribe to newsletters, sign up for events, or otherwise request information from us.

We may process personal data related to business contacts, suppliers, and partners in the context of maintaining business relationships and delivering services. Furthermore, when you visit our website and accept cookies, certain technical and behavioral data is collected automatically for analytical and functional purposes.

In some cases, we may also process personal data that has been made publicly available, for example through professional platforms such as LinkedIn or publicly accessible company websites, if this information is relevant for establishing or maintaining business relationships.

We process your personal data based on several legal grounds as defined by the General Data Protection Regulation (GDPR). In many cases, processing is based on your explicit consent, which you may withdraw at any time. In other situations, the processing of your data is necessary for the performance of an agreement we have entered into with you, or in order to take steps at your request prior to entering into such an agreement.

Additionally, we may process your personal data when it is required to comply with legal obligations applicable to Innanis Enterprises B.V., including regulatory, tax, and administrative requirements. Finally, in certain situations, we may process personal data on the basis of our legitimate business interests, provided that such interests are not overridden by your fundamental rights, freedoms, or privacy interests.

We process your personal data to enable us to properly deliver our services and conduct our business operations. This includes responding to inquiries and contact requests that you submit to us. We process personal data as necessary to fulfill our contractual obligations when delivering agreed services to our clients. In the course of managing ongoing client relationships and performing administrative tasks, we also rely on the processing of relevant personal data.

With your consent, we may use your personal data to send newsletters, service updates, and invitations to events or activities that may be of interest to you. Furthermore, personal data is processed for internal quality assurance, management reporting, and to support the continuous improvement of our services, including the functionality and performance of our website. In certain cases, we are also legally required to process personal data in order to meet statutory obligations, such as tax and regulatory compliance.

We share personal data with third parties strictly on a need-to-know basis and only when it is necessary for the proper performance of our services or when required to comply with legal obligations. These third parties may include providers of hosting and cloud services, accounting and administrative platforms, email and newsletter delivery services, as well as external consultants or subcontractors engaged to carry out specific assignments on our behalf.

In every case where personal data is shared with third-party providers, we ensure that appropriate data processing agreements are in place to safeguard the security and confidentiality of your information. As a general principle, personal data is processed and stored within the European Union. If, in exceptional cases, data must be transferred outside the EU, we implement appropriate safeguards in accordance with the GDPR to ensure that your data remains protected to the highest standard.

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required to comply with applicable legal and regulatory obligations. Personal data related to contact inquiries is generally retained for up to one year after the inquiry has been resolved. Client and contract-related data are retained for up to seven years in accordance with statutory retention periods for financial and tax administration.

Data associated with newsletter subscriptions is retained for as long as you remain subscribed; you may unsubscribe at any time. Project-related documentation and data are retained for the duration necessary to deliver the services and maintain proper records, after which such data is securely archived or deleted in accordance with internal data retention policies.

We use Google reCAPTCHA to protect our website against spam and abuse in forms. reCAPTCHA checks whether a human or an automated program is filling in form data. This is done by analyzing various characteristics (such as IP address, mouse movements, and time spent on the page).

The use of reCAPTCHA is subject to the Google Privacy Policy and Terms of Service. By using this form, you acknowledge and agree to these terms.

This processing is based on our legitimate interest in protecting our site from automated abuse (Article 6(1)(f) GDPR).

As a data subject, you have several rights under the General Data Protection Regulation (GDPR). You have the right to access the personal data that we hold about you and, where necessary, to request correction or deletion of your personal data. You may also request that the processing of your data be restricted, or object to the processing of your personal data in specific circumstances. Additionally, you have the right to request the transfer of your data (data portability) to another data controller, where technically feasible. If you have previously provided consent for the processing of your personal data, you may withdraw that consent at any time.

Requests to exercise any of these rights can be submitted via email to: privacy@innanis.com. We aim to respond to all such requests within one month of receipt.

We implement appropriate technical and organizational security measures to protect your personal data from loss, misuse, or unauthorized access. Access to personal data is limited to authorized personnel only.

If you have questions, comments, or complaints regarding the processing of your personal data, you can contact us at privacy@innanis.com.
In the event of a (suspected) data breach, please notify us immediately.

Innanis B.V. reserves the right to amend this privacy statement. The most recent version is always available on our website.
This version was prepared on 16-June-2025.

This privacy statement is governed by Dutch law. Any disputes will be handled by the competent court in The Netherlands.